Use EzeScan’s Barcode Coversheet Generator (BCG) plugin to generate barcodes within iManage

Generate an EzeScan cover sheet for a matter by simply right clicking a destination within the iManage Outlook plugin. Batch scan documents using the cover page as a separator page which allows the document to be split and saved directly into any iManage location. Additional metadata such as the document name and class can be applied when creating the cover page, as well as inheriting metadata from the iManage parent folder.

EzeScan’s Barcode Generator has the ability to both read and write barcodes, making the workflow process for users much easier and allot more automated when uploading documents into iManage

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP version 2.0+)

EzeScan’s advanced capture solution is now available for MFP’s using PaperCut MF and EzeScan Remote Indexing Application (RIA). With the minimum of keystrokes users can now effortlessly scan and register documents directly into iManage and automatically initiate intelligent business processes.

Staying competitive, profitable and successful, for many businesses means being able to action information in a timely manner. Digital transformation initiatives have seen many paper-based processes disappear, however the ones that remain have become a priority for businesses looking for greater operational efficiencies.

Converting paper to digital has been possible for over 20 years however the paper shuffling continues and many organizations still scan their documents to be actioned.

Many businesses are searching for technology solutions that;
• capture documents as they enter the business for faster action
• provide an agile working environment with no geographical barriers
• are easy to deploy and use
• can manage document access and workflows
• can drive document handling costs lower
• can improve user productivity and allow the business to grow

EzeScan’s Enterprise Capture solution for MFP’s directly addresses these requirements to allow users to capture, register and initiate a business process accurately and effortlessly, anytime and anywhere!

With the minimum of keystrokes a user can simply select the kind of document they wish to capture and EzeScan uniquely aligns the business process with the way the document is captured and how it moves through your business. More importantly your documents will be named correctly, distributed, workflowed, filed and seamlessly uploaded into your corporate business systems.
When using EzeScan Enterprise Capture solution with your MFP, yourorganization just got a whole lot smarter!

EzeScan WebApps are powerful business process automation applications designed to deliver hardcopy document and electronic file capture, conversion, processing and routing directly to the desired network location or supported line of business applications.

EzeScan’s intelligent capture solution for MFP’s provides a direct integration via the PaperCut MF solution on the MFP for a user to initiate the capture of business documents. Based on the user selection the relevant digitization standards are automatically applied and the documents submitted to the EzeScan WebApp Server (EWA) for processing. Users or assigned business units are automatically notified via email of documents with a web link to the EzeScan Remote Indexing Assistant (RIA)WebApp. With no client software required, browser access ensures PC, Mac or mobile smart device compatibility.

The EzeScan Remote Indexing Assistant (RIA) WebApp can be configured to allow a user to QA, validate and profile captured documents. With the use of configured drop-down menus and database lookups, documents are automatically named based on business standards and correctly filled or routed into iManage.

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions)

Product URL:

The EzeScan File Upload Assistant (FUA) WebApp provides an easy way for users to select and upload electronic files from a computer or a mobile device directly into iManage.
Select files from a windows folder, or simply drag & drop your files onto the EzeScan webpage for easy processing and upload.

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP version 3.6+)

Product URL:

EzeScan’s new Android App is now available for Ricoh MFP’s using Smart Panel (Version 2.0 or higher) and EzeScan Remote Indexing WebApp. With the minimum of keystrokes Ricoh customers can now effortlessly scan and register documents directly into their corporate systems including iManage and automatically initiate intelligent business processes.

Staying competitive, profitable and successful, for many businesses means being able to action information in a timely manner. Digital transformation initiatives have seen many paper-based processes disappear, however the ones that remain have become a priority for businesses looking for greater operational efficiencies.
Converting paper to digital has been possible for over 20 years however the paper shuffling continues and many organisations still scan their documents after they have been actioned.
Many businesses are searching for technology solutions that;

•capture documents as they enter the business for faster action
•provide an agile working environment with no geographical barriers
•are easy to deploy and use
•can manage document access and workflows
•can drive document handling costs lower
•can improve user productivity and allow the business to grow.

EzeScan intelligent capture solution for Ricoh MFD’s directly addresses these requirements to allow your staff to capture, register and initiate a business process accurately and effortlessly, anytime and anywhere!

With the minimum of keystrokes a user can simply select the kind of document they wish to capture and EzeScan uniquely aligns the business process with the way the document is captured and how it moves through your business. More importantly your documents will be named correctly, distributed, workflowed, filed and seamlessly uploaded into your corporate business systems.
With EzeScan and your Ricoh MFD, your organisation just got a whole lot smarter!

EzeScan WebApps are powerful business process automation applications designed to deliver hardcopy document and electronic file capture, conversion, processing and routing directly to iManage, the desired network location or supported line of business applications.EzeScan’s intelligent capture solution for Ricoh MFD’s provides an Android App on the Ricoh MFD for a user to initiate the capture of business documents. Based on the user selection the relevant digitization standards are automatically applied and the documents submitted to the EzeScan WebApp Server (EWA) for processing. Users or assigned business units are automatically notified via email of documents with a URL link to the EzeScan Remote Indexing Assistant (RIA) WebApp. With no client software required, browser access ensures PC, Mac or mobile smart device compatibility.The EzeScan Remote Indexing Assistant (RIA) WebApp can be configured to allow a user to QA, validate and profile captured documents. With the use of configured drop-down menus and database lookups, documents are automatically named based on business standards and correctly filled or routed.

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP supported version 4.3.179+)

EzeScan PRO workstation is a professional production batch scanning and document image import tool capable of delivering high productivity gains for iManage users. Scan your documents using EzeScan’s advanced batch scanning capabilities, import from a folder or direct from an email account. This cost-effective document scanning solution (no “per-page” scanning restrictions apply) is easy to use and comes standard with image enhancement features, image annotation and redaction/FOI capabilities. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A.

EzeScan PRO workstation supports a large range of scanner hardware including multifunction devices and Desktop Scanners. Optional data capture, automation, and Full integration into iManage are available to further extend the functionality and productivity of your scanning workflow. Both iManage on premise and cloud version are supported.

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (on-prem or cloud versions) (UAPP version 5.0+)

Product URL:

EzeScan WebApps are powerful business process automation applications designed to be used in conjunction with EzeScan SERVER to deliver hardcopy document and electronic file capture, conversion, processing and uploading directly into iManage environments, either on premise or in the cloud.

EzeScan WebApps include the EzeScan WebApps Server (EWA) a HTML5 web application deployed onto a Microsoft IIS Server. Records and Information Mangers can configure each WebApp to deliver the required business digitization workflow to their whole organization. Users can access the EzeScan WebApps from their favourite web browser enabling them to be run from PC’s, Apple Mac’s and mobile devices like tablets and smart phones.

Multiple workflows can we easily setup and saved so particular users can use their own workflows or belong to a group who have group workflows. Workflows can be easily copied and used as a starting point to re-configure workflows into iManage as required. Mailroom processes, Archiving, Invoice processing, Contract workflows can be easily stored for use by multiple users.

WebApps Advantages
• Out of the box functionality, no custom programming or scripting required
• Installed and operational in hours/days, not weeks or months
• Delivered via web browser, so zero footprint install required on your PC, tablet or phone
• Simple web based interface, easy to use with minimal training required
• Cost-effective solutions, capable of delivering impressive productivity gains
• Saves time, simple installation and configuration gets you up and running fast
• Excellent service and support.

The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios;

1. As a decentralized capture solution for workgroup MFD users.
The EzeScan RIA Web Application can provide an enterprise digitization platform that aligns business processes with compliance and governance requirements. Users simply scan their documents to email or network drive. EzeScan’s WebApps Server intercepts and sends an automated email notification to the user. Users simply click the URL link to view the documents in their web browser, check the quality of the image, add/validate/modify any metadata and then submit each document to the next stage of processing. The processed files and metadata are automatically uploaded into iManage. Text Searchable PDF conversion is also provided free of charge.

2. As a remote indexing tool.
The EzeScan RIA Web Application can provide a web form based profiling interface for all users in an organization. Documents scanned in production workflows using EzeScan desktop applications can now be sent to users outside traditional records environments to profile, add or check metadata. When documents are sent to the EzeScan WebApps Server it sends automated email notifications to the workflow users. Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to iManage.

Records and Information Managers can configure the required metadata screen with drop down menus, data base lookups, designed to get documents captured, profiled, named and filed correctly into iManage every time!

Pre Deployment Testing
EzeScan allows for pre-purchase testing within your own iManage environment that allows you to design, test and discover – all before going live within your enterprise.

Unique differentiators/features

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Corporate, Finance, Government, Legal, Accountancy

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP version 3.6+)

Product URL:

EzeScan SERVER provides highly automated document digitisation functionality for both your workgroup and workflow document processing requirements including: Image Enhancement, File Conversion, OCR / Text Searchable PDF/A, Data Capture, Document Routing.

As an enterprise digitization platform EzeScan SERVER can align your business processes and satisfy your standards, governance and compliance requirements. With one product you can unify the capabilities of all your capture devices with your business needs whilst at the same time making it effortless for your staff to capture and process documents.

Artificial Intelligence - EzeScan’s server product allows users to configure powerful bots to perform automated tasks that run 24/7 in the background with no human interaction.

Email Extraction & Polling directly into iManage for both On-Prem or cloud environments.

EzeScan SERVER watches for incoming documents from multiple sources, e.g. network folders, email mailboxes, FTP Servers or EzeScan WebApps. When a document arrives, EzeScan SERVER can detect barcodes or import metadata information and process and route the document accordingly. EzeScan SERVER can upload the document and metadata directly into iManage or simply store documents in a network folder or forward them via email.

Multi-function devices or dedicated scanners can be used to provide documents to EzeScan SERVER for processing. Depending on the device functionality, the operator can add metadata at the time of scanning or utilise the optional EzeScan Remote Indexing Assistant (RIA) WebApp. EzeScan SERVER can use this metadata to populate fields in the iManage folder system or server location.
Documents can be processed individually or in batches, giving your organization a cost effective and flexible decentralized capture solution. In centralized production workflows, EzeScan SERVER can be utilised for background OCR processing, PDF/A conversion and upload. Production operators can also route to other users via the optional EzeScan workstations or Remote Indexing Assistant (RIA) WebApp for staff to contribute to the indexing workflow.

Unique differentiators/features

Licensing model:

Named Licensing, Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP version 5.0+)

Product URL: