EzeScan Remote Indexing Assistant (RIA) for iManage

EzeScan WebApps are powerful business process automation applications designed to be used in conjunction with EzeScan SERVER to deliver hardcopy document and electronic file capture, conversion, processing and uploading directly into iManage environments, either on premise or in the cloud.

EzeScan WebApps include the EzeScan WebApps Server (EWA) a HTML5 web application deployed onto a Microsoft IIS Server. Records and Information Mangers can configure each WebApp to deliver the required business digitization workflow to their whole organization. Users can access the EzeScan WebApps from their favourite web browser enabling them to be run from PC’s, Apple Mac’s and mobile devices like tablets and smart phones.

Multiple workflows can we easily setup and saved so particular users can use their own workflows or belong to a group who have group workflows. Workflows can be easily copied and used as a starting point to re-configure workflows into iManage as required. Mailroom processes, Archiving, Invoice processing, Contract workflows can be easily stored for use by multiple users.

WebApps Advantages
• Out of the box functionality, no custom programming or scripting required
• Installed and operational in hours/days, not weeks or months
• Delivered via web browser, so zero footprint install required on your PC, tablet or phone
• Simple web based interface, easy to use with minimal training required
• Cost-effective solutions, capable of delivering impressive productivity gains
• Saves time, simple installation and configuration gets you up and running fast
• Excellent service and support.

The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios;

1. As a decentralized capture solution for workgroup MFD users.
The EzeScan RIA Web Application can provide an enterprise digitization platform that aligns business processes with compliance and governance requirements. Users simply scan their documents to email or network drive. EzeScan’s WebApps Server intercepts and sends an automated email notification to the user. Users simply click the URL link to view the documents in their web browser, check the quality of the image, add/validate/modify any metadata and then submit each document to the next stage of processing. The processed files and metadata are automatically uploaded into iManage. Text Searchable PDF conversion is also provided free of charge.

2. As a remote indexing tool.
The EzeScan RIA Web Application can provide a web form based profiling interface for all users in an organization. Documents scanned in production workflows using EzeScan desktop applications can now be sent to users outside traditional records environments to profile, add or check metadata. When documents are sent to the EzeScan WebApps Server it sends automated email notifications to the workflow users. Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to iManage.

Records and Information Managers can configure the required metadata screen with drop down menus, data base lookups, designed to get documents captured, profiled, named and filed correctly into iManage every time!

Pre Deployment Testing
EzeScan allows for pre-purchase testing within your own iManage environment that allows you to design, test and discover – all before going live within your enterprise.

Unique differentiators/features

EzeScan’s native iManage integration provides many advanced features including:

• Browsing to Worksite folders to store documents
• Auto filing using barcodes directly into Worksite
• Email notification to end users with document NRL link
• Auto filing to folders by searching the Workspace description or by custom property
• Auto select subfolder based on folder name
• Apply or inherit permissions.

• No volume based charges, Scan as much as you want
• Centralized or Decentralized deployment options
• Production batch scanning and capture • Highly scalable
• Import from file, folder or email
• Automated image enhancement
• Enterprise OCR digitization and conversion technology
• Email capture/polling, including attachments
• Advanced quality assurance features
• Multiple output/upload options
• Can be easily deployed and managed from a central server for larger multi-location enterprises

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Corporate, Finance, Government, Legal, Accountancy

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP version 3.6+)

Product URL:


Partner information

Outback Imaging USA LLC

Outback Imaging USA LLC

EzeScan has been providing advanced batch scanning solutions for iManage clients since 2002. With its native integration, EzeScan enables documents to be captured and registered seamlessly into iManage, all without the need for any additional scripting or customized coding. EzeScan is fully compatible with the latest version of iManage Work 10.xx, taking full advantage of the new Rest API interface, allowing users to capture documents with on premise environments and now into also iManage cloud environments with users having may EzeScan tools/modules at their disposal. Centralized and decentralized deployments options ensure that all your staff have access to the tools they need to effortless register documents into iManage. EzeScan ensures you comply with digitization standards, automatically apply naming conventions, file documents correctly and initiate intelligent legal workflows. EzeScan Workstation, Server or even mobility Apps (EWA) allows organizations to use variable tools to get the desired workflows up and going in the minimal amount of time. Save valuable resources and limit unnecessary data entry and manual processing by leveraging your existing client and case information already in your line of business applications. By simply capturing one piece of information, EzeScan can perform validation lookups from within iManage or other line of business systems to return the rest of the relevant information required to register new records within iManage. EzeScan allows organizations to standardize capture processes for all your business units and take the guess work out of digitization standards, compliance and governance requirements. EzeScan provides flexible licensing options, scalable modular design and the ability to work with any desktop scanner, MFP or network capture device. Electronic documents can also be processed from file, folder or email. EzeScan’s highly configurable iManage interface with features and functionality beyond systems many times the price has become the product of choice for Records and Information Technology Professionals responsible for digitization and data capture solutions.

Kevin Blackley