EzeScan SERVER for iManage

EzeScan SERVER provides highly automated document digitisation functionality for both your workgroup and workflow document processing requirements including: Image Enhancement, File Conversion, OCR / Text Searchable PDF/A, Data Capture, Document Routing.


As an enterprise digitization platform EzeScan SERVER can align your business processes and satisfy your standards, governance and compliance requirements. With one product you can unify the capabilities of all your capture devices with your business needs whilst at the same time making it effortless for your staff to capture and process documents.


Artificial Intelligence - EzeScan’s server product allows users to configure powerful bots to perform automated tasks that run 24/7 in the background with no human interaction.

Email Extraction & Polling directly into iManage for both On-Prem or cloud environments.

EzeScan SERVER watches for incoming documents from multiple sources, e.g. network folders, email mailboxes, FTP Servers or EzeScan WebApps. When a document arrives, EzeScan SERVER can detect barcodes or import metadata information and process and route the document accordingly. EzeScan SERVER can upload the document and metadata directly into iManage or simply store documents in a network folder or forward them via email.


Multi-function devices or dedicated scanners can be used to provide documents to EzeScan SERVER for processing. Depending on the device functionality, the operator can add metadata at the time of scanning or utilise the optional EzeScan Remote Indexing Assistant (RIA) WebApp. EzeScan SERVER can use this metadata to populate fields in the iManage folder system or server location.
Documents can be processed individually or in batches, giving your organization a cost effective and flexible decentralized capture solution. In centralized production workflows, EzeScan SERVER can be utilised for background OCR processing, PDF/A conversion and upload. Production operators can also route to other users via the optional EzeScan workstations or Remote Indexing Assistant (RIA) WebApp for staff to contribute to the indexing workflow.

Unique differentiators/features

EzeScan’s native iManage integration supports many advanced features including:
• Auto filing using barcodes directly into Worksite
• Email notification to end users with document NRL link
• Auto filing to folders by searching the Workspace description or by custom property
• Auto select subfolder based on folder name
• Apply or inherit permissions within iManage.

Batch Detection Features
• Separator Pages (i.e. white or black)
• Fixed Page Count
• Barcode
• Intelligent Document Recognition
• Email import
• File import Separation

Enhancement Features
• Crop Border
• Deskew
• Despeckle 1x1
• Despeckle 3x3
• Delete Blank Pages
• Remove Extra Separators
• Rotate Using BCR or OCR
• Discard First Page

Output features
• Output as Group 4 TIF
• Output as Image Only PDF
• Output as Text Searchable PDF
• Output to PDF/A-1a (Image + Text Searchable)
• Output to PDF/A-1b (Image Only)
• Output to directory
• Output to Email Address
• Output to FTP Server
• Output to Fax Number (requires Winfax Pro)
• Output to Printer
• Output to INDEX module
Output via out upload module with direct integration into all versions of iManage.

Deployment
• Microsoft Windows Server operating systems that support Microsoft .NET Framework Version 4.7.1 and above
• ability to support both 32 or 64 bit architecture
• Simple installation process (MSI)
• Minimal training required to operate
• Documentation provided in PDF

Licensing model:

Named Licensing, Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions)

Product URL:

https://www.ezescan.com.au/products/ezescan-server

Partner information

Outback Imaging USA LLC

Outback Imaging USA LLC

EzeScan has been providing advanced batch scanning solutions for iManage clients since 2002. With its native integration, EzeScan enables documents to be captured and registered seamlessly into iManage, all without the need for any additional scripting or customized coding. EzeScan is fully compatible with the latest version of iManage Work 10.xx, taking full advantage of the new Rest API interface, allowing users to capture documents with on premise environments and now into also iManage cloud environments with users having may EzeScan tools/modules at their disposal. Centralized and decentralized deployments options ensure that all your staff have access to the tools they need to effortless register documents into iManage. EzeScan ensures you comply with digitization standards, automatically apply naming conventions, file documents correctly and initiate intelligent legal workflows. EzeScan Workstation, Server or even mobility Apps (EWA) allows organizations to use variable tools to get the desired workflows up and going in the minimal amount of time. Save valuable resources and limit unnecessary data entry and manual processing by leveraging your existing client and case information already in your line of business applications. By simply capturing one piece of information, EzeScan can perform validation lookups from within iManage or other line of business systems to return the rest of the relevant information required to register new records within iManage. EzeScan allows organizations to standardize capture processes for all your business units and take the guess work out of digitization standards, compliance and governance requirements. EzeScan provides flexible licensing options, scalable modular design and the ability to work with any desktop scanner, MFP or network capture device. Electronic documents can also be processed from file, folder or email. EzeScan’s highly configurable iManage interface with features and functionality beyond systems many times the price has become the product of choice for Records and Information Technology Professionals responsible for digitization and data capture solutions.

Kevin Blackley