EzeScan iManage Capture Solution for Ricoh MFP’s

EzeScan’s new Android App is now available for Ricoh MFP’s using Smart Panel (Version 2.0 or higher) and EzeScan Remote Indexing WebApp. With the minimum of keystrokes Ricoh customers can now effortlessly scan and register documents directly into their corporate systems including iManage and automatically initiate intelligent business processes.

Staying competitive, profitable and successful, for many businesses means being able to action information in a timely manner. Digital transformation initiatives have seen many paper-based processes disappear, however the ones that remain have become a priority for businesses looking for greater operational efficiencies.
Converting paper to digital has been possible for over 20 years however the paper shuffling continues and many organisations still scan their documents after they have been actioned.
Many businesses are searching for technology solutions that;

•capture documents as they enter the business for faster action
•provide an agile working environment with no geographical barriers
•are easy to deploy and use
•can manage document access and workflows
•can drive document handling costs lower
•can improve user productivity and allow the business to grow.

EzeScan intelligent capture solution for Ricoh MFD’s directly addresses these requirements to allow your staff to capture, register and initiate a business process accurately and effortlessly, anytime and anywhere!

With the minimum of keystrokes a user can simply select the kind of document they wish to capture and EzeScan uniquely aligns the business process with the way the document is captured and how it moves through your business. More importantly your documents will be named correctly, distributed, workflowed, filed and seamlessly uploaded into your corporate business systems.
With EzeScan and your Ricoh MFD, your organisation just got a whole lot smarter!

EzeScan WebApps are powerful business process automation applications designed to deliver hardcopy document and electronic file capture, conversion, processing and routing directly to iManage, the desired network location or supported line of business applications.EzeScan’s intelligent capture solution for Ricoh MFD’s provides an Android App on the Ricoh MFD for a user to initiate the capture of business documents. Based on the user selection the relevant digitization standards are automatically applied and the documents submitted to the EzeScan WebApp Server (EWA) for processing. Users or assigned business units are automatically notified via email of documents with a URL link to the EzeScan Remote Indexing Assistant (RIA) WebApp. With no client software required, browser access ensures PC, Mac or mobile smart device compatibility.The EzeScan Remote Indexing Assistant (RIA) WebApp can be configured to allow a user to QA, validate and profile captured documents. With the use of configured drop-down menus and database lookups, documents are automatically named based on business standards and correctly filled or routed.

Unique differentiators/features

EzeScan Intelligent Capture Solution for Ricoh MFD’s provides:

  • Fast batch capture of documents
  • Automated document splitting, image enhancement, auto rotate, delete blank pages, with optional data extraction
  • Automated naming and filing of documents based on your business rules
  • Individual user or shared process queues with secure login
  • Automated document conversion and text searchable PDF (or PDF/A) compliant documents
  • Web browser user interface for QA checking and validation, registration, workflow, on any device, anytime, anywhere
  • Direct link into iManage, and other AP/ERP corporate systems
  • Compliance with governance, regulatory and digitization standards
  • Reduced bottlenecks to increase your businesses capacity
  • Technology to boost staff productivity and morale.

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (Both on-prem or cloud versions) (UAPP supported version 4.3.179+)

Partner information

Outback Imaging USA LLC

Outback Imaging USA LLC

EzeScan has been providing advanced batch scanning solutions for iManage clients since 2002. With its native integration, EzeScan enables documents to be captured and registered seamlessly into iManage, all without the need for any additional scripting or customized coding. EzeScan is fully compatible with the latest version of iManage Work 10.xx, taking full advantage of the new Rest API interface, allowing users to capture documents with on premise environments and now into also iManage cloud environments with users having may EzeScan tools/modules at their disposal. Centralized and decentralized deployments options ensure that all your staff have access to the tools they need to effortless register documents into iManage. EzeScan ensures you comply with digitization standards, automatically apply naming conventions, file documents correctly and initiate intelligent legal workflows. EzeScan Workstation, Server or even mobility Apps (EWA) allows organizations to use variable tools to get the desired workflows up and going in the minimal amount of time. Save valuable resources and limit unnecessary data entry and manual processing by leveraging your existing client and case information already in your line of business applications. By simply capturing one piece of information, EzeScan can perform validation lookups from within iManage or other line of business systems to return the rest of the relevant information required to register new records within iManage. EzeScan allows organizations to standardize capture processes for all your business units and take the guess work out of digitization standards, compliance and governance requirements. EzeScan provides flexible licensing options, scalable modular design and the ability to work with any desktop scanner, MFP or network capture device. Electronic documents can also be processed from file, folder or email. EzeScan’s highly configurable iManage interface with features and functionality beyond systems many times the price has become the product of choice for Records and Information Technology Professionals responsible for digitization and data capture solutions.

Kevin Blackley