EzeScan PRO Workstation for iManage

EzeScan PRO workstation is a professional production batch scanning and document image import tool capable of delivering high productivity gains for iManage users. Scan your documents using EzeScan’s advanced batch scanning capabilities, import from a folder or direct from an email account. This cost-effective document scanning solution (no “per-page” scanning restrictions apply) is easy to use and comes standard with image enhancement features, image annotation and redaction/FOI capabilities. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A.


EzeScan PRO workstation supports a large range of scanner hardware including multifunction devices and Desktop Scanners. Optional data capture, automation, and Full integration into iManage are available to further extend the functionality and productivity of your scanning workflow. Both iManage on premise and cloud version are supported.

Unique differentiators/features

EzeScan native iManage Work integration provides many advanced features including:
• Browsing to Worksite folders to store documents
• Auto filing using barcodes directly into Worksite
• Email notification to end users with document NRL link
• Auto filing to folders by searching the Workspace description or by custom property
• Auto select subfolder based on folder name
• Apply or inherit permissions.


EzeScan PRO Functionality & Features
Advanced iManage integration features
• Search and browse custom lookup lists directly from iManage
• Return data back from an object using a structured query i.e. WorkSpace search based on custom data
• Apply all field data (Client ID, Matter ID, Class, Sub Class, Custom 1 to 30, Author, Operator)
• Allows for browsing to folders to store documents
• Auto filing using barcodes
• Auto filing to folders by searching the workspace description or by custom property
• Auto select subfolder based on folder name
• Apply or inherit permissions.
• Generate & scan barcode coversheets directly within Filesite/Desksite and iManage web clients
• Upload a new version or replace a version of an existing document to iManage
• Scan as many pages as you like, there are no volume based restrictions

Scanning/Import Features
• Scanning uses the industry standard TWAIN, WIA or optional ISIS scanner interface
• Supports low, medium and high volume scanner
• Supports Flatbed, ADF, Large format (AO, E-Size) scanners
• Supports Simplex, Duplex, Manual Duplex scanning
• Supports scan-enabled digital photocopiers via TWAIN, FTP, email or folder import
• Easily append, insert, replace, delete or move scanned pages
• Undo last X scanned pages
• Scanner settings can be saved as job types for easy re-use
• Import TIF, PDF, JPG, GIF, BMP from File, Folder (multiple levels deep), Email (POP3/IMAP) or FTP
• Unlimited number of job workflows
• Workflows can be set up on one machine, exported, then imported by other EzeScan stations easily
• Scan & email directly from within EzeScan
• Optional Barcode Recognition (BCR) module available

Image Enhancement Features
• Auto Binarise
• Delete Blank Pages
• Deskew – one or all pages
• Despeckle 1x1, 3x3
• Crop/Erase Border
• Rotate –90, +90, 180, Using OCR or BCR
• Scale to Grey
• Split images horizontally or vertically
• Undo last enhancement/change

Annotation Features
• Create TIF Annotations, Wang Image Compatible
• TIF Annotation Tools include Highlight, Freehand Pen, Line, Rectangle, Text, Stamp, Sticky Note
• TIF Annotations Tools can be used for redaction to blackout or whiteout areas of the image
• TIF Annotation Permanent Branding option
• TIF Annotation layers are date & time stamped. Annotations can be viewed in date/time sequence
• Print with/without TIF annotations
• Shrink Image to < 100> • Expand Page size to > 100%, adding page border
• Force page size to ISO paper size
• Add Advanced Audit Stamp to First Page/Every Page
• Add Advanced Audit Stamp A-Z grid to LHS or RHS of the nominated page
• Add Advanced Audit Customised Text to the top or bottom of the nominated page
• Left, Center or Right Justify the customised Audit Stamp text
• Add Watermark (PDF Only)

QA Features
• Option to force QA before images can be profiled
• Option to add an audit stamp to the first page of each scanned document.

Output Features
• Output as Group 4 TIF
• Other image output formats include BMP, GIF, JPG, JP2 and PNG
• Output as Image only PDF
• Output as Text Searchable PDF
• Output to PDF/A
• Text only output formats includes RTF and TXT
• MS Office output formats include DOC, DOCX, XLS and XLSX
• Output to directory
• Output to email
• Output to FTP
• Documents can include either B&W, Colour or both B&W and Colour pages
• Colour TIF & PDF uses JPG compression within the TIF to significantly reduce image size
• PDF conversion available with B&W and Colour images

Ease of Use
• Function key driven (F2- F12)
• Combined Thumbnail/Page Viewer
• Navigate through pages using either the Page Up & Page Down keys, Up & Down arrows, Go to page X, or the Home & End keys
• Navigate within the image using zoom in or zoom out magnifying glasses, fit to width, fit to window, or zoom to % size (also via shortcut keys)
• Undo and Undo All to remove last alteration
• Shortcut keys listing available from the help menu for easy user training

Batch Scanning
• With or without separator pages
• Uses either simple separator pages, fixed document page count with manual override, or optional (Barcode) BCR module detection to identify document start/finish within batch
• Supports Auto Naming/profiling
• Utilises all Image Enhancement features

Desktop Scanning
• Document scanning 1 document at a time, no separators used
• Supports Auto Naming
• Supports Auto Profiling
• Utilises all Image Enhancement features (See above)

Licensing model:

Con-current Licensing , Annual Subscription/Cloud Options also available

Target Market:

Legal, Accountancy, Corporate, Government, Finance

iManage Solution:

iManage Filesite, Desksite, Version 10.xx, Version 10.x (on-prem or cloud versions)

Product URL:

https://www.ezescan.com.au/products/ezescan-pro

Partner information

Outback Imaging USA LLC

Outback Imaging USA LLC

EzeScan has been providing advanced batch scanning solutions for iManage clients since 2002. With its native integration, EzeScan enables documents to be captured and registered seamlessly into iManage, all without the need for any additional scripting or customized coding. EzeScan is fully compatible with the latest version of iManage Work 10.xx, taking full advantage of the new Rest API interface, allowing users to capture documents with on premise environments and now into also iManage cloud environments with users having may EzeScan tools/modules at their disposal. Centralized and decentralized deployments options ensure that all your staff have access to the tools they need to effortless register documents into iManage. EzeScan ensures you comply with digitization standards, automatically apply naming conventions, file documents correctly and initiate intelligent legal workflows. EzeScan Workstation, Server or even mobility Apps (EWA) allows organizations to use variable tools to get the desired workflows up and going in the minimal amount of time. Save valuable resources and limit unnecessary data entry and manual processing by leveraging your existing client and case information already in your line of business applications. By simply capturing one piece of information, EzeScan can perform validation lookups from within iManage or other line of business systems to return the rest of the relevant information required to register new records within iManage. EzeScan allows organizations to standardize capture processes for all your business units and take the guess work out of digitization standards, compliance and governance requirements. EzeScan provides flexible licensing options, scalable modular design and the ability to work with any desktop scanner, MFP or network capture device. Electronic documents can also be processed from file, folder or email. EzeScan’s highly configurable iManage interface with features and functionality beyond systems many times the price has become the product of choice for Records and Information Technology Professionals responsible for digitization and data capture solutions.

Kevin Blackley