Govern critical information at every step of the engagement – and beyond
iManage Govern lets you manage your engagement files according to each client’s retention policies, from creation through to disposal—all while ensuring your organization meets audit and discovery requirements.
The benefits of iManage Govern
- Protect data from external and internal threats
- Automate threat detection though machine-learning and monitoring with programmed alerts and reporting
- Easily manage global security policies at scale
- Implement and manage client-centric, need-to-know security with little people or system burden
- Improve governance
- Apply retention policies centrally across both electronic and physical client records
- Boost productivity and reduce risk
- Take records management responsibility off your professionals’ shoulders
- Reduce operating costs
- Move inactive projects to a governed, searchable archive
Manage physical and electronic assets for retention and governance – in place
PHYSICAL RECORDS – Ensure access to physical content through an easy-to-use, task-specific dashboard. Track circulation and eliminate lost files with barcode and RFID technology. Reduce cost through policy-driven lifecycle management.
ELECTRONIC RECORDS – Maintain control over electronic assets though easy-to-use capture and organization tools. Manage email, scanned images and other project-centric material in a secure repository.
MANAGE IN PLACE – Manage your content lifecycle without moving it into another system. Effective manage-in-place technology allows policy to be automatically assigned to assets in their current location.
Protect your sensitive data
iManage Threat Manager is designed to meet the needs of CIOs, CSOs and compliance officers looking for advanced solutions to protect sensitive data. Threat Manager, leverages historical and contextual information in the iManage system to provide faster identification of both external and internal threats, and avoids pitfalls such as “false positives” that plague many other approaches. iManage Threat Manager delivers threat detection, monitoring, investigative capabilities, alerts and reporting to protect sensitive information in your iManage system 24/7 across any device, anywhere.
Manage global security, at scale
Security Policy Manager enables you to easily manage their global security policies including need-to-know access to sensitive content, ethical walls and internal segregation of other material to minimize the impact of a security breach. In addition to securing iManage content, Security Policy Manager also secures content across a wide range of non-iManage repositories, including network file shares and time and billing systems.
Security Policy Manager makes the management of complicated, client-driven, ‘need to know’ and ethical walls-based security much less of a burden to both the people and systems inside professional service firms
See how iManage customers and partners use iManage Govern to meet client governance requirements.
Meet the needs of records managers without burdening the professional users
iManage Records Manager, one of the iManage Govern products, provides advanced records management capabilities that meet the exacting needs of records managers without introducing burden or overhead for today’s busy professional user.
Retention policies can be applied automatically to physical files, electronic documents or emails. A central interface enables administrators to set governance policies, including trigger events, retention periods and disposition rules, as well monitor and enforce compliance on both records and non-records. Administrators can also apply enhanced retention management functions, such as event processing, review, cutoff and records closing.
Automate your disposition processing workflow
The Disposition Workflow add-on component for iManage Records Manager provides professional service firms with an easy and intuitive way to automate and track the end-to-end process by which content that is eligible for disposition is handled. The component enables firms to operate their records retention policy and reduce the risks, costs and challenges from over retention.
Summary emails for each review task are sent to designated approvers with a link that takes the approver to a web page where a personalized summary of items is given plus a list of all matters, workspaces, electronic folders, electronic documents that have been declared records, and physical media that are eligible for disposition.
Reduce exposure to cyber attacks and other data breaches through effective governance policies
The modern professional is generating and accessing content in both controlled and uncontrolled repositories from a range of device types, both inside and outside the corporate firewall. This activity is taking place in a world where cyber-attacks are now everyday events.
Manage the lifecycle of your assets, both physical and electronic, from creation to final disposition, with controlled and defensible destruction at end of life. Good governance practices consistently monitor the amount of information being retained. By reducing that amount, through policy, less information is placed at risk.
Archive finished projects to reduce cost of storage yet retain knowledge value
With iManage Archive Manager, one of the iManage Govern products, develop and maintain a healthy infrastructure with policy-driven archiving. Once a project finishes, move it to another location.
REDUCE COST – Move legacy assets to cheaper storage until policy dictates they can be removed.
REDUCE RISK – Maintain control over sensitive assets that are subject to Legal Holds by creating a secure location with audit trails and policy rules.
BETTER SEARCH – Manage your content lifecycle through policy driven archiving to optimize content for end users.
“The way we have managed our physical client records has evolved. The volume of data was getting too cumbersome so we began looking for a solution that could integrate with our work product management system. Once we started evaluating products, we began to see the big picture; we needed a system that could manage both physical and electronic documents.”–Deborah Gantt, Records Manager, Bricker & Eckler
Additional ResourcesView the Resource Center
- Press Release
December 13, 2016
Downs Rachlin Selects iManage Govern for Records ManagementDownload Press Release
iManage Records Manager Update – Featuring New Disposition WorkflowWatch Webinar
iManage Govern: Manage, Archive and Govern Information Throughout the Project Life CycleDownload Datasheet
iManage Disposition Workflow: Automate your disposition processing workflowDownload Datasheet
iManage Records Manager: Governance for Physical and Electric RecordsDownload Datasheet
Reducing the Impact of Cyber Attacks with Information Governance: 6 Key Steps for Professional Services FirmsDownload Whitepaper
iManage Govern: Threat ManagerDownload Datasheet
Meet iManage Work Product Management
Start with iManage Work for Document and Email Management.Work
Select and add advanced functionality including Secure File Collaboration, Records Management, Archiving, Knowledge Management and more.Share Insight Govern
Access it all on-premises, in the iManage cloud or both.Cloud